Services
Your work-order system, asset register, space data, and utility bills already hold the information an AI tool needs. We help you find out which of it is trustworthy enough to build on, what your policies allow, and exactly where to start — then build and run the tools with you, if you want us to.
FROM DATA TO DECISIONS
Our AI service follows four stages. It starts with a free conversation and a structured assessment. From there, you decide how far to go: take the roadmap and run with it yourselves, work alongside us, or hand the build and hosting to our team.
START THE CONVERSATION
Every engagement begins with a short, no-cost Discovery call. We walk through a standard set of questions covering your current state, your goals, and the pain points worth solving first, so we can tell you honestly whether an assessment makes sense for your team right now.
For existing Roth IAMS clients, much of this is often already done through our work together.
THE FIRST MILE
FAIR is a short, structured, on-site assessment that scores your readiness across eight fixed points and hands back a prioritized roadmap. It answers the two questions that stall most facilities teams: which of our information sources is trustworthy enough to build on, and what will our own policies let us do?
We start with your IT and AI governance team, before anything else, so we never design toward options your environment rules out. We don’t need direct access to your systems — your users demonstrate them and provide small, read-only samples.
Initiation & planning to confirm scope and who to involve; an IT & AI governance session built on a short pre-questionnaire; and information gathering — one representative page per system plus a few headline counts. No migration, no full export.
Stakeholder sessions with leads across maintenance, custodial, grounds, capital projects, energy and space, followed by guided walkthroughs of your CAMS, CMMS and space systems with the people who use them daily.
Two consultants score your readiness independently and reconcile before the readout, so results are evidence-based rather than impressionistic. We then draft the narrative and roadmap.
Findings validation with your leads to pressure-test priorities and sequencing, then a final readout to your leadership group with clear next steps.
A plain-language picture of where you are and what’s keeping information from becoming decisions.
Your readiness plotted 0–5 on eight fixed points, so results benchmark over time.
Next steps sequenced by impact and feasibility, with quick wins separated from strategic moves.
Roughly 40–55 person-hours in total across your whole team — not per person — spread over several weeks around your schedule. Any extended group is capped at eight people.
| Who | Est. time each | When they’re involved |
|---|---|---|
| Facilities leader (sponsor) | 8–10 hrs | Throughout |
| IT / AI governance contact | 2–3 hrs | Early — questionnaire & session |
| Functional / area managers (up to 4) | 4–6 hrs | Sessions & findings validation |
| System power users (up to 4) | ~4 hrs | Data samples & walkthroughs |
| Admin / coordinator | 3–4 hrs | Documents & scheduling |
| Frontline supervisors (optional) | 1–2 hrs | Selected sessions |
THE SECOND MILE
For teams that would rather not run the roadmap themselves, we implement it on your behalf — building the AI tools your assessment identified, designed around how facilities teams actually work and within the guardrails your IT team set.
Development is optional and scoped separately for each engagement. You can do it yourselves, with us, or together
THE LAST MILE
Once your tools are built, they need a home. Hosting is especially valuable for facilities organizations without dedicated internal IT support, and you choose the model that fits your environment.
Your team hosts and runs the tools within your own infrastructure, with Roth IAMS handing over everything needed to operate them.
We host and maintain the tools for you as an ongoing service, so your team can focus on using them rather than running them.
Our Difference
You don’t have to teach your AI implementation partner your business. We already know it.
Over the past two years we’ve integrated AI into every part of our own day-to-day business. We know the trials firsthand, and we’ve seen the productivity gains that follow.
Our team is made up of facilities and asset management professionals who have worked within and alongside FM teams for decades.
We assess your CMMS, CAMS, space, ERP, building automation, energy and GIS as they are today. An absent system is a finding, not a failure.
We estimate your team’s time commitment up front, by role, so you can weigh the commitment before you make it.
Frequently asked questions
No. Your power users demonstrate your systems during guided walkthroughs and provide small, read-only samples — typically one page per system. Redact anything sensitive; we’re reading the shape of the data, not its content.
Everything we recommend has to work within your organization’s AI policies and guardrails. Before we design anything, we meet with your IT and AI governance team to confirm which AI tools are permitted and for what, whether internal or public instances can be used, your data-handling rules, and your infrastructure and hosting capability.
Starting there means we never head down a path your IT oversight would rule out — and it keeps IT informed and coordinated with what Facilities is doing.
Roughly 40–55 person-hours in total across your whole team — not per person — spread over several weeks around your schedule. Most of that time sits with your facilities leader and the people who use your core systems every day. We confirm the estimate once we have your organization chart and agree exactly who to involve, and we keep any extended group to eight people.
That’s completely fine — just tell us up front. An absent system is itself a useful finding, and we would much rather know early than discover it on site. List whatever you actually run, and the assessment is shaped around it.
No. The assessment stands on its own: you receive the readiness narrative, scored view and prioritized roadmap, and you decide what happens next. Development and Hosting are optional and scoped separately, and you can take them on yourselves, with us, or together.
Our Services
Roth IAMS guides you through the Asset Management process to determine the best solutions to fit your budget and to meet your timelines.
Since 2014, Roth IAMS has completed over 17,500 Building and Facility Condition Assessments (BCAs, FCAs) for public and private clients across North America. Our full-time, multidisciplinary team provides tailored, defensible data to support prioritized multiyear capital renewal plans. We customize our scope of work and data collection to align with each client’s specific business and project needs.
We work with organizations to strengthen their Facilities Management programs through strategic guidance, proven methodologies, and customized solutions tailored to their portfolios. From Preventative Maintenance (PM) planning and equipment inventory to software selection, construction handover support, and lifecycle cost analysis, our services support every stage of the facilities lifecycle—helping clients improve building performance, extend asset life, and align daily operations with long-term asset management goals.
Your work-order system, asset register, space data, and utility bills already hold the information an AI tool needs. We help you find out which of it is trustworthy enough to build on, what your policies allow, and exactly where to start — then build and run the tools with you, if you want us to.
At Roth IAMS, we specialize in helping organizations enhance their Asset Management and Capital Planning efforts by building a reliable foundation of accurate and actionable asset data. Using innovative tools and proven strategies, we’ve partnered with hundreds of clients to collect, organize, and validate their data—enabling smarter decisions, effective maintenance planning, and alignment with long-term strategic goals.
Our Master & Space Planning services team creates data-driven, practical roadmaps for clients that align their facilities with program needs, enrollment trends, and available funding.
By combining facility data (FCAs, FCI, equipment inventories) with utilization, demographic, and enrollment analysis, we produce prioritized, actionable plans that help our clients mitigate risk, reclaim underused space, and guide capital investment decisions for their organizations.
Understanding how your facilities use energy is essential to controlling costs, meeting sustainability targets, and making informed decisions about building operations. Our energy audits and green building strategies provide valuable insights into usage patterns and highlight practical opportunities to improve building efficiency, reduce waste, and support your organization’s environmental goals.
Well-designed and properly constructed structures ensure the safety, stability, and longevity of buildings, bridges, retaining walls, and sidewalks of our built environment. However, structural integrity can become compromised over time—due to damage, age, or poor maintenance—requiring a structural assessment to re-ensure occupant safety and extend the life of the asset. These issues often reveal themselves through visible signs such as cracks, corrosion, settlement, or water infiltration.
Helping building owners create an inclusive environment for staff and patrons, our Accessibility Consulting services focus on identifying barriers within built environments.
Using a prescriptive approach, we measure non-compliances and systematically assign improvement recommendations, resulting in a consistent and actionable dataset.
